PRIVACY POLICY
PROTECTION OF PERSONAL INFORMATION ACT​
1. Purpose of the manual
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This document details how committed we are to collection/processing/recording/storing/dissemination of your Personal Information and the assurance that appropriate security safeguards are in place in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA) and other relevant laws. To follow is a few definitions: “Personal Information” means information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person”. This includes but is not limited to your name, identity/passport number, contact information, risk address, risk management data, loss history, bank details, and information collected from public sources. “Data Subject” means the person that provides the information. “Responsible Person” means the person/entity that requests your Personal Information for processing for a required action. ‘‘Processing’’ means any operation or activity or any set of operations including collection, receipt, recording, organisation, collation, storage, updating or modification, retrieval, alteration, consultation or use. “Special Personal Information” means information relating to the Data Subject’s religious or philosophical beliefs, race and ethnic origin, trade union membership, political persuasion, biometric information and criminal behaviour. “Personal Information of Children” means that any child under the age of 18 whose personal information is requested for processing. The complete definitions can be found on the following link https://popia.co.za/section-1-definitions/ .
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2. Introduction to Dance United School of Dance
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We specialise in various dance disciplines and techniques and offer these services to children and adults and competes in various local and national/international competitions.
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3. What information do we process?
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We shall only process Information that is necessary for the stated purpose and no more than necessary. Your Personal Information will be processed to:
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a) Identify you and or your child, to verify your email address and mobile number against public records;
b) Process your registration form as signed on acceptance of our terms and conditions;
c) Any decision relating to the continuance of the relationship;
d) Process your invoices and collect your payments also through third parties/service providers who must exercise the same security measures ito POPIA or better legislation;
e) Process personal information to meet competition/travel requirements and general studio dance related activities including posting of photos on social media platforms;
f) Audit and statistical purposes.
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We require Personal Information to provide you with the above services. Personal Information may be used for any decision relating to the continuance of further transactions. You are responsible to inform us should your Personal Information change for e.g. your email address, physical address, mobile number etc.
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4. Processing storing and securing of information
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We take the necessary reasonable measures to ensure that Personal Information, in both physical and electronic form, are subject to an appropriate level of security when processed and communicated by us, in order to protect against access and acquisition by unauthorised persons and accidental loss, destruction or damage. We cannot guarantee the security of information you transmit to us online and you do so at your own risk. Where we share your Personal Information with third parties, we will ensure that they are contractually bound to apply the necessary security measures in terms of POPIA. We will retain your Personal Information for as long as it is necessary for legitimate business purposes and to meet legal and regulatory requirements. We use various mediums to interact and process information, photos and videos including but not limited to:
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a) Interactive forms and links on our social media platforms;
b) Microsoft Office programmes;
c) Various social media platforms for example Face Book, WhatsApp, Instagram etc.
d) Online information for example ‘Cookies’ and your computer’s internet address (IP address)
e) Various cloud-based services.
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Some of these service providers may be situated outside of the borders of the Republic of South Africa (RSA). In accordance with POPIA we will only use a service provider that are subject to information protection legislation similar or better to that of the RSA.
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5. Sharing of Personal Information
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Your Personal Information will be kept confidential but may be lawfully shared with Third Parties such as:
a) Invoice generating Service Providers;
b) Competition/Travel Service Providers;
c) Governmental bodies;
d) Affiliated companies.
6. Guidance Note on Processing of Special Personal Information
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Section 26 of POPIA prohibits the Processing of Special Personal Information, subject to exceptions provided for in section 27(1). The purpose is to guide Responsible Parties who are required to obtain authorisation from the Regulator to process Special Personal Information, as provided for in section 27(2) of POPIA. In terms of Section 27(2) of POPIA, the Regulator may by notice in the Gazette authorise a Responsible Party to Process Special Personal Information if the Regulator is satisfied that such processing is in the public interest; and appropriate safeguards have been put in place to protect the Special Personal Information of the Data Subject. However, there are 8 conditions under which the prohibition on Processing of Personal Information does not apply.
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7. Guidance Note on Processing of Personal Information of Children
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A Responsible Party is, in terms of section 34 of POPIA, and subject to section 35(1) of POPIA, prohibited from processing Personal Information of Children. This does not apply if such processing is:
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a) Carried out with the prior consent of a competent person;
b) Necessary for the establishment, exercise or defence of a right or obligation in law;
c) Necessary to comply with an obligation of international public law;
d) For historical, statistical or research purposes;
e) Of personal information of children which has deliberately been made public by the child with the consent of a competent person. In terms of Section 35(2) of POPIA, the Regulator may, by notice in the Gazette, authorise a Responsible Party to process Personal
Information of Children if the Regulator is satisfied that such processing is: in the public interest and appropriate safeguards have been
put in place to protect the personal information of the child.
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8. Objection to processing your information
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Should you question the legality of us processing your Personal Information/Personal Information of your Child or wish to confirm what information we hold for you, please direct your enquiry or objection to our Information Officer (liezl@danceunited.co.za ) by email and the Objection and Enquiry Form regarding Personal Information will be emailed to you to fill in and to sign.
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9. Information Contact
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Head of Company: Liezl Kunz (Owner & Founder)
Physical address: Robben Road, Country Club, Melkbosstrand, 7441, Western Cape, South Africa
Telephone: 084-410-1600
E-mail: liezl@danceunited.co.za
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